Inclusivity is essential for a successful remote and hybrid environment. Here are a few tips when conducting meetings with both remote and on-site colleagues.
- Make sure the meeting agenda and resources are attached to the calendar invitation and are shared with participants before the meeting starts.
- When meeting with people on site and virtually, consider having each user use their computer for video (except when meeting in conference rooms equipped with video conferencing equipment). To avoid audio feedback, make sure only one user has audio connected in the same space. Use a conference room phone if available.
- Make sure any conversations that occur on site after the video conference ends are documented in the minutes for remote participants.
- For ease and efficiency of scheduling meetings, make sure your Google Calendar is up to date with the following:
- Note when you are working remotely or on campus.
- Block time on your calendar to accommodate travel.
- Ensure your calendar is shared with the appropriate people so they can see this information.